Privacy Policy

Athgarvan Pitch & Putt
Website: https://athgarvanpandp.com/
Email: athgarvanpitchandputt1@gmail.com
Location: Athgarvan, Co. Kildare, Ireland

Effective Date: 24 February 2026

1. Introduction

Athgarvan Pitch & Putt (“we”, “us”, “our”) is committed to protecting and respecting your privacy in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”), the Data Protection Act 2018 (Ireland), and applicable Irish safeguarding legislation.

This Privacy Policy explains how we collect, use, disclose and safeguard your personal data when you visit our website (https://athgarvanpandp.com/) or engage with us as a member, visitor, volunteer, or parent/guardian.

2. Data Controller

Athgarvan Pitch & Putt is the Data Controller of your personal data.

If you have any questions about this Privacy Policy or how your data is handled, you may contact us at:

Email: athgarvanpitchandputt1@gmail.com
Address: Athgarvan, Co. Kildare, Ireland

3. What Personal Data We Collect

We may collect and process the following types of personal data:

a) Information You Provide to Us

  • Name

  • Email address

  • Phone number

  • Postal address

  • Membership details

  • Emergency contact details

  • Information submitted via contact forms

  • Medical information where voluntarily provided and necessary for safety

b) Automatically Collected Information

When you visit our website, we may automatically collect:

  • IP address

  • Browser type and version

  • Device type

  • Pages visited

  • Date and time of visit

This data may be collected through cookies or similar technologies.

4. How We Use Your Personal Data

We use your personal data for the following purposes:

  • To respond to enquiries

  • To administer memberships

  • To organise competitions and club activities

  • To communicate club news and updates

  • To ensure participant safety

  • To improve our website and services

  • To comply with legal and governance obligations

We will only use your data for the purpose for which it was collected unless we reasonably consider we need to use it for another compatible reason.

5. Legal Basis for Processing

Under GDPR, we rely on one or more of the following legal bases:

  • Consent – where you have given clear consent

  • Contract – where processing is necessary to fulfil a membership or service

  • Legal obligation – where required by Irish law

  • Legitimate interests – to operate, manage, and improve the club and website

Where consent is relied upon, you may withdraw it at any time.

6. Data Sharing

We do not sell or rent your personal data.

We may share your data with:

  • Website hosting and IT service providers

  • Competition governing bodies (where relevant)

  • Professional advisers (e.g., legal or accounting services)

  • Public authorities where required by law

All third parties are required to respect the security of your personal data and process it in accordance with applicable data protection law.

7. Data Retention

We retain personal data only for as long as necessary for the purposes for which it was collected, including to satisfy legal, accounting, safeguarding, or reporting requirements.

Membership records may be retained in accordance with club governance and insurance requirements.

Where data is no longer required, it will be securely deleted or anonymised.

8. Your Rights

Under GDPR, you have the following rights:

  • Right of access

  • Right to rectification

  • Right to erasure (“right to be forgotten”)

  • Right to restrict processing

  • Right to data portability

  • Right to object

  • Right to withdraw consent at any time

To exercise your rights, please contact us at:
athgarvanpitchandputt1@gmail.com

You also have the right to lodge a complaint with the
Data Protection Commission

Website: https://www.dataprotection.ie/

9. Child Safeguarding and Children’s Data

Athgarvan Pitch & Putt recognises the importance of protecting the privacy and welfare of children and young people, in line with the Children First Act 2015 (Ireland), the General Data Protection Regulation (EU) 2016/679 (“GDPR”), and the Data Protection Act 2018 (Ireland).

9.1 Collection of Children’s Personal Data

We may collect and process personal data relating to junior members (under 18 years of age) for the purposes of:

  • Managing membership and registration

  • Organising competitions and club activities

  • Communicating with parents/guardians

  • Ensuring the safety and welfare of junior members

This may include:

  • Child’s name

  • Date of birth

  • Emergency contact details

  • Relevant medical information (where voluntarily provided and necessary for safety)

  • Parent/guardian contact details

We only collect personal data that is necessary and proportionate for these purposes.

9.2 Parental / Guardian Consent

Where required under GDPR, we obtain consent from a parent or legal guardian before collecting or processing a child’s personal data in relation to club membership or activities.

Parents/guardians may withdraw consent at any time by contacting us at:
athgarvanpitchandputt1@gmail.com

9.3 Communication

All communication regarding junior members will normally be directed to parents or guardians. Direct communication with junior members will only occur where appropriate, necessary, and in line with safeguarding best practice.

9.4 Photography and Media

Photographs or videos of junior members may be taken at club events for promotional or record-keeping purposes. Where such images are used:

  • We will obtain parental/guardian consent in advance.

  • Images will not be used in a way that identifies a child by full name without explicit consent.

  • Images will be used respectfully and appropriately.

Parents/guardians may request the removal of an image at any time by contacting us.

9.5 Safeguarding Commitment

Athgarvan Pitch & Putt is committed to maintaining a safe environment for all children participating in club activities. Personal data relating to child protection concerns will be handled sensitively, confidentially, and in accordance with applicable safeguarding and legal requirements.

10. Cookies

Our website may use cookies to improve user experience and analyse website traffic.

You can control cookies through your browser settings. If we implement non-essential cookies (such as analytics or marketing cookies), we will request your consent via a cookie banner in accordance with Irish and EU law.

11. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction.

However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

12. Links to Other Websites

Our website may contain links to external websites. We are not responsible for the privacy practices, policies, or content of those external websites.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.